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Handling Fixed Asset transfers in SAP AA

There are times when you would need to transfer assets either from legacy Non-SAP system to SAP system or from one company Code to another code within SAP.

Transfer Variant

Transfer variant is used to define the way SAP handles Asset transfer.Transfer Variant Controls:

  • The transfer method used (Net, Gross or New Value)

  • The transaction types used for Acquisition in new Company code and Retirement in old Company Code.

These controlling parameters can be assigned based on relationship of Company codes involved in the transfers (Dependent or Independent) and Cross-System Depreciation area. You can also mention ‘*’ to apply controls to all areas. Company codes are considered legally dependent if they have same Company id and legally independent if they different Company ids.

Other than these, Transfer Variant also controls what fields transfer to new company code.

Types of Transfer Methods available

Transfer methods are assigned to Transfer Variant and determine what values are posted to receiving assets.

  1. Gross Methods – Transfers Acquisition Cost and Accumulated Depreciation to receiving asset

  2. Net Method –Transfers Net Book Value to receiving asset as Acquisition Value. Accumulated Depreciation is not transferred.

  3. New Value Method –If New Value method is assigned, system asks for a manual value to be entered while transferring.

How to transfer values to different depreciation area

There are times when you would want to transfer Acquisition Cost and Accumulated depreciation to a depreciation area different from depreciation area in sending Company Code. In that case, you can use new value method.

You would need to configure a Transfer Variant and assign new value method. Then when you perform inter-company transfer, system would ask to choose depreciation area from which to transfer values. You can also do this selectively for few depreciation areas.

Legacy Asset transfer

When you move data for a company from a Non-SAP accounting system to SAP, you need to bring existing asset to SAP. SAP delivers following key transactions for legacy asset transfer.

  1. AS91– Create Legacy asset

  2. AS92– Change Legacy asset

  3. AS93– Display Legacy asset

Using AS91, you can create asset master and enter takeover values such as acquisition value, accumulated depreciation etc. If you need to change data you can change in AS92. Since there is generally large number of fixed assets to upload, you would need to do the migration using migration tool such as LSMW.

There are certain configurations that would need to be maintained such as asset transfer date along with other fixed asset setup config. Asset transfer date is usually the last day of fiscal year. If the transfer date is within the year, the data entered in AS91 is as of last fiscal year. Asset transactions might need to be transferred if you want to use certain functions such as Asset history sheet. Transactions can be entered using AS91/AS92 -> Takeover Values -> Transactions.


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