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Use of Transaction types for Asset Transactions in SAP

Transaction type is required for Asset transactions. Transaction type defines the type of transaction such as Acquisition, Retirement, and Transfer of Asset. Settings for how to process these transactions are also maintained in Transaction type.

SAP delivers standard Transaction types. If new transaction types are required, makes sure to include X, Y or Z somewhere in the transaction type to ensure these don’t get overwritten by SAP upgrades.

Transaction type controls

  • Type of transaction – Credit or Debit ie Acquisition or Retirement.

  • Whether asset gets capitalize when you post to it.

  • Document type used for posting.

  • The posting should be done as Gross or Net method.

  • Transaction type is used for Inter company posting or not (Set Post to Affiliate Company).

  • If the transaction type should not be used manually.

  • If the posting year should be set.

  • Consolidation transaction type – used for legal Consolidation as detailed level of transaction type postings are not needed for Consolidation module.

  • Asset history group can also be assigned to Transaction type.

You can also limit posting to only certain Depreciation areas. A pop up window will show restricted Depreciation areas while posting. If you do not maintain this setting, Posting will be done to all the Depreciation areas and SAP will suppress the pop-up window.

Need for specifying Additional Account Assignment in ACSET

In SAP, Cost Objects are assigned to Assets in asset master record. All the cost posting (APC and Depreciation) requires a Cost Object. The setting need to be maintained in ACSET for the system to post to relevant Cost Object such as Cost Center, WBS element or Internal Order during Depreciation run and APC postings.

You can maintain these setting for different transaction types or you can mention ‘*’ to include all transactions.

If you do not maintain these setting you will get error requesting Cost Center during depreciation run or APC postings. If you are using New G/L, you might get Profit Center balancing or Segment balancing error.

SAP Asset history sheet (AR02)

Asset History Sheet is a report for displaying asset history data segregated by Transaction types (Rather group of transaction types) to track the transactions for an asset such as Acquisitions, Retirements, Transfers etc. The Layout can be configured as per the requirement.

History Sheet Version

History Version controls the report output and layout. While running the report, you can specify different History sheet version. Standard SAP comes with many versions. You can also create custom History sheet version as per your requirement. The version key should start with X, Y, Z to avoid overridden by SAP upgrade or enhancement.

  • 00 – Values at start of Fiscal Year

  • 99 – Values at end of Fiscal Year

  • 01-80 – Postings during Fiscal Year

00 and 99 are required columns. You can define other columns as per requirement. Maximum columns allowed are 10.

History Sheet Group

History Sheet Group is assigned to relevant position in History sheet version. SAP comes with all the required History Sheet Group for Standard History sheet versions. You can define Custom History sheet group, if you want to assign certain transaction types to custom History sheet group to use in Custom History sheet version. You can assign Custom groups to transaction type in Transaction type settings.


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